Verify Cyprus company

Use the HE number first: submit it via our web portal; receive an official registry extract with QR validation in 3–5 minutes.

Coverage: HE, FC, OE records. Data set: legal name, HE code, status (Active, Dissolved, Struck Off), incorporation date, registered office, directors, secretary, shareholders, share capital, charges, insolvency notes, last filing date, compliance deadlines, tax ID where published. Search mode: exact match or fuzzy match; supports Greek, English spellings.

Pricing: €14 snapshot (name, status, HE code); €39 extended extract PDF with QR seal; €79 apostille within 24 h; €129 notarized paper via courier 2–4 days inside EU.

Recommendation: vendor onboarding or KYC → choose the extended extract; tender packs or cross‑border use → add apostille; internal screening → pick the snapshot.

Steps: enter name or HE code; choose format (snapshot, extended extract, notarized copy); pay by card, SEPA, PayPal; receive a secure link via email.

Timing: typical delivery 3–5 minutes; peak load up to 15 minutes; manual review 1–3 hours. Support: live chat, email, phone 09:00–19:00 EET, Mon–Fri.

Source: DRCIP state registry via official API. Integrity: e‑signature, QR validation, SHA‑256 hash for each PDF.

No subscription, pay‑per‑use; VAT invoice auto‑issued; free rerun within 24 h if the record looks stale.

Inputs, Search Tips: Company Name vs HE Number, Matching Variants, Avoiding Rejections

Use the HE number whenever you have it; this gives an exact hit, avoids spelling risk, shortens the path to the correct record.

HE Number Input Rules

Type HE followed by digits only; no spaces, no dashes, keep leading zeros. Examples: HE000123, HE1234567. Case does not matter. Watch for look‑alikes from copy‑paste: Greek ΗΕ vs Latin HE, zero 0 vs letter O. Replace non‑Latin H,E with Latin characters before submit. Remove trailing or leading spaces. If the interface tolerates variants, these also resolve: HE 123456, HE-123456, he123456. If multiple rows appear for one code, select the line whose legal name matches your documents.

Name Search Strategy, Matching Variants

When the code is missing, input the legal name as on a recent invoice or registry printout, then trim noise. Remove punctuation, duplicate spaces, diacritics. Start with core words of 3+ letters, then add suffixes. Try common suffix pairs: LTD, LIMITED, ΛΤΔ, PLC, PUBLIC LTD. Keep numbers that are part of the name. Expand ampersands to the full word. Drop dots in initials: A.B.C. → ABC.

Cover transliteration shifts that often appear: I↔Y (KRISTINA↔KRYSTINA), F↔PH (FOTIS↔PHOTIS), K↔C (KAROLINA↔CAROLINA), G↔GH (GEORGIOS↔GEORGHIOS). Greek/Latin swaps also occur: Α↔A, Ε↔E, Ι↔I, Ο↔O, Υ↔Y. Replace accented vowels with plain ASCII: Ά→A, Έ→E, Ί→I. If the system supports wildcards, use a trailing asterisk after the root word to catch spelling drift: ALPH* TRAD* LTD.

Avoiding rejections: ensure the name matches the registry language used during incorporation; if uncertain, prefer the HE code. Add the legal suffix if absent; many forms reject names without LTD, LIMITED, PLC. Use the most recent name; legacy names often fail. Confirm status before ordering documents: entries marked Dissolved or Struck Off often cannot supply current extracts. Do not mix group names with branch names. For entities with very common words, combine one distinctive word with the HE code for disambiguation. Always cross‑check with secondary data shown in search results: incorporation date, status, district, partial address.

Quick triage rule: have HE code – input code; no code – search by core name, then refine with suffix, transliteration variant, location hint; unresolved – normalize characters, expand symbols, try the previous legal name if you have it.

Certificate Ordering Flow: Choose Type (Good Standing, Incorporation, Directors & Shareholders), Digital vs Apostille, Delivery Times

Choose Good Standing for bank KYC or PSP onboarding; pick Incorporation for proof of formation; select Directors & Shareholders for governance visibility; request Apostille for cross-border filing; opt for digital PDF for internal use.

Type selection

See also: Order Cyprus Company Register Documents.

Good Standing: shows active status, registration details, no strike-off. Typical validity requested by banks: 90 days. ETA: digital PDF 6–24 hours; registrar original 2–4 business days; with Apostille add 2–5 business days.

Incorporation: confirms formation date, registration number, name history. ETA: digital PDF 6–24 hours; registrar original 3–5 business days; with Apostille add 2–5 business days.

Directors & Shareholders: lists officers, shareholdings, issue dates; UBO mapping possible if filings disclose the chain. ETA: digital PDF 6–24 hours; registrar original 2–3 business days; with Apostille add 2–5 business days.

Digital vs Apostille, delivery

Digital: PDF with registry reference, email delivery, suitable for auditors, tax advisors, internal KYC. Lower fees, zero courier. Ideal for pre-approval or vendor onboarding.

Apostille: wet-ink original with Hague seal, required by foreign banks, courts, notaries. Production time: registrar issue per type above + legalization 2–5 business days. Courier transit: EU 1–3 days; UK 2–4; US/CA 3–5; ME/Asia 3–6; LatAm/Africa 4–8. Cut-off 14:00 EET; orders after cut-off start next business day.

Ordering flow: pick type → choose format (digital PDF or Apostille) → provide entity name or registration number → confirm use-case to match format → pay → receive ETA confirmation → for Apostille, confirm courier address → track via reference code.

Cost tips: Apostille surcharge EUR 80–120; courier EUR 25–45 by region; digital PDF often included in base fee. Request bundles if multiple types are needed to reduce total spend.

Validation, Use Cases: Registry Links, QR/Hash Checks, Document Acceptance for KYC, Banking, Tenders

Deploy three proof layers: a live registry URL; a QR code that resolves to that URL; a SHA‑256 digest for the PDF. This trio enables KYC teams, banks, tender committees to confirm authenticity within 60 seconds.

Registry link setup

• Use the official registrar portal domain; deep-link to the entity profile or document view.
• Include the registration number as a GET parameter; avoid session tokens, CAPTCHA flows, paywalls.
• Add a retrieval timestamp in UTC; include the issuing authority label.
• Mirror the target page via a public archive (e.g., archive.today) as a fallback.
• Place the URL in the PDF footer plus on a cover page for printed copies.

QR/Hash implementation

• QR content = the same registry URL; HTTPS only; no shorteners.
• Minimum size 18 mm; quiet zone ≥ 4 modules; ECC level M or higher; print at 300 dpi.
• Position: top-right on page 1; duplicate on the last page for multi-page files.
• SHA‑256 of the full PDF bytes; show the first 8 hex chars on the face, full digest in metadata (custom XMP field: pdfx:sha256).
• Host a JSON manifest at a stable URL: { "entity_id": "...", "file_sha256": "...", "issued_at": "YYYY-MM-DD" }.
• For paper copies, add a short alphanumeric token that maps to the manifest; expire tokens after 90 days.

Document acceptance criteria (KYC, banking, tenders)

• Source: issued by the registrar or a licensed agent with power of attorney; display issuer name, address, contact email.
• Freshness: issue date not older than 90 days unless law states a longer period.
• Content fields: legal name, registration number, status, registered address, directors, UBOs; include translation to English if the native script differs.
• Format: searchable PDF, no scans; embedded text layer for OCR output is acceptable.
• Signer: QES per eIDAS or advanced e-signature with LTV; visible seal block on page 1.
• Cross-reference: registry URL resolves to the same entity name, number, status; QR resolves to the identical URL; hash in the manifest matches the file.
• Banking specifics: include IBAN on a separate bank letter if requested; attach a tax number extract for AML teams.
• Tender specifics: add an apostille for jurisdictions that require legalization; include sworn translation for procurement abroad.

Typical uses

• KYC onboarding: compliance staff scans the QR, confirms status via the registry page, downloads the extract, stores the manifest as evidence.
• Bank account opening: relationship manager scans the QR, compares entity name, registration number, status, records the hash.
• Public procurement: tender secretary validates the URL, prints the JSON manifest, files the PDF with the project ID.
• Cross-border due diligence: auditor follows the registry link, validates the digest, attaches an apostille copy if required by law.

Risk controls

• Expiry policy: auto-expire documents after 180 days; regenerate on request.
• Revocation: publish a revocation list (JSON) with entity ID, digest, reason, date.
• Tamper cues: watermark with the last 8 hex chars; mismatch triggers rejection by intake staff.
• Access logs: store resolver hits for the QR URL with timestamp, country, user agent; keep 365 days for audit.

Implementation tips

• Generate digests using OpenSSL: openssl dgst -sha256 file.pdf.
• Create QR codes at ECC M or Q; 300 dpi for print; SVG for digital files.
• Use ISO 8601 for dates; UTC only.
• Keep filenames deterministic: ENTITYID_YYYYMMDD.pdf; avoid spaces.

Q&A:

What exactly will the fast online Cyprus company check show?

The report typically includes the company’s legal name and registration number (HE format), legal form (e.g., private company limited by shares), current status (active, under liquidation, struck off), incorporation date, registered office address, and a snapshot of officers (directors/secretary) where available from the Registrar. You can also see filing history highlights and any registered charges or mortgages. Ultimate beneficial owners are not publicly accessible.

How quickly can I get an official certificate and which types can you supply?

The online status check is delivered within minutes. Official e-certificates (PDF with the Registrar’s digital signature/seal) are usually ready within 1–2 business days. Paper originals are commonly 3–5 business days, and with apostille 5–10 business days. Available items include: Certificate of Incorporation, Certificate of Registered Office, Certificate of Directors and Secretary, Certificate of Shareholders, Certificate of Name Change, certified Memorandum & Articles, and a status certificate (often used like a Good Standing). If needed, we can also arrange an incumbency letter from the company’s secretary.

What do you need from me to run the check or order a certificate?

See also: Order Cyprus Company Register Documents Online Now.

See also: Order Official Cyprus Company Register Documents Online Now.

Please provide the company name and, if possible, the registration number (HE123456). Tell us which document you need, the purpose (e.g., bank onboarding, tender, KYC), whether you require a paper original or an e-certificate, and if an apostille or translation is needed. No power of attorney is required for standard registry documents.

Will an e-certificate be accepted by my bank or a foreign authority, and do I need an apostille?

Many banks accept the Registrar’s digitally signed PDF. Some still prefer paper originals or require documents not older than 3 months. For cross‑border use, authorities often ask for an apostille under the Hague Convention; choose a paper original with apostille if you need guaranteed recognition abroad. Certificates are issued in Greek; we can add a sworn or certified English translation where required by the recipient.