Order Cyprus Company Register Documents

Choose the Current Extract for bank checks–delivery in 2–6 hours (Mon–Fri); pick the Apostilled Set for cross‑border filings (5–7 business days) and courier worldwide.

Scope you can request: Current Extract (name, HE‑number, status, address, directors, secretary, share capital), Certificate of Incorporation, Change of Name Certificate, Directors & Secretary Certificate, Registered Office Certificate, Share Capital Certificate, Memorandum & Articles (certified copy), Annual Return HE32 with attachments, and historical profile. Originals are in Greek; bilingual or English versions available.

How to request: provide the entity name or HE + digits, select items, choose language (EN/EL), add notary and apostille if required. E‑signed PDFs arrive by email; paper sets with apostille ship by courier. Typical timeframes: 2–6 h (e‑files), 24–48 h (certified scans), 5–7 days (apostille). Verification via QR code or registry stamp.

Pricing (EUR): Current Extract €39; certified copies €59 each; bilingual extract €49; apostille add‑on €85 per set; courier from €35. VAT: 19% for CY clients and EU non‑VAT payers; reverse charge for EU VAT holders outside CY; exports outside EU–0%.

Practical tips: if the HE number is unknown, send the name and town; we confirm with a free index check within 30 minutes. UBO data is accessible only to obliged entities–KYC required. For banking, ask for a Current Extract dated within 30 days plus Directors & Secretary Certificate.

Jurisdiction: CY (EU), dialing code +357, currency EUR, authority: state business registry (DR‑CIP). Submit your request via our web form or email, and receive status updates at each stage.

Available Registrar Documents and Certification Levels: Good Standing, Directors & Secretary, Shareholders, Registered Office, Memorandum & Articles, Apostille

For banking, exchanges, and counterparties, request a Good Standing certificate plus extracts for Directors & Secretary, Shareholders, Registered Office, and a certified Memorandum & Articles; add an apostille if the papers will be used abroad.

Certification levels

Plain copy (scan): suitable for preliminary review and internal compliance checks; not usually accepted by banks or public bodies.

Registrar-certified original: wet-ink signature, seal, and date; typically accepted by banks, auditors, and tender committees. Freshness rule: issue within 90 days (some institutions require 30–60 days). Standard timing: 1–3 business days.

Notarised copy: true-copy certification by a notary; adequate for many private counterparties. For cross-border public use, combine with apostille.

Apostille (Hague 1961): authentication for use outside the jurisdiction. Chain: Registrar or notary certification → competent authority apostille. Typical timing: 3–7 business days standard; 1–2 business days expedited where available. Deliverables: scanned set on issue date, originals by courier.

Record sets and contents

Good Standing: confirms active status, no strike‑off or winding‑up proceedings, and filings/fees up to date. Includes entity name, incorporation number, and date of formation. Use cases: bank onboarding, payment institutions, due diligence, public tenders. Recommended validity window: not older than 90 days (check recipient policy).

Directors & Secretary: current officers with full names, service addresses, and appointment dates; may include resignations if a historical extract is requested. Use for signatory verification and board composition checks. Ask for a snapshot “as at” a specific date if needed for audit trails.

Shareholders: current owners with classes, nominal values, and number of shares; percentage holdings can be calculated from issued capital. Request a historical profile if changes over time are required (transfers, allotments, redemptions).

Registered Office: official address on file and the effective date of the latest change. Often required together with Good Standing for KYC and service‑of‑process clauses.

Memorandum & Articles: constitutional text plus amendments. Ask for a consolidated version if there have been alterations (name change, share capital amendment, object changes). Provide this alongside officer and shareholder extracts for a complete compliance pack.

Apostille guidance: choose apostille for submission to foreign courts, notaries, land registries, and public agencies. If the recipient country is not a Hague member, request consular legalisation instead. Where the document language differs from the recipient’s, add a sworn translation appended to the certified set.

How to specify your request: provide the exact entity name, incorporation number, target authority and country of use, required certification level (plain scan, Registrar-certified, notarised, apostilled), “as at” date if a snapshot is needed, language/translation requirements, and deadline. For standard KYC, select Good Standing + Directors & Secretary + Shareholders + Registered Office + consolidated Memorandum & Articles, issued within 90 days; add apostille for cross‑border filing.

Online Ordering Steps: Provide HE Number, Choose Document and Legalization, Pay, Get Digital or Courier Delivery

See also: Order Cyprus Company Register Documents Online Now.

See also: Order Cyprus Company Register Documents Online.

See also: Order Official Cyprus Company Register Documents Online Now.

Use the exact HE code as shown on official papers (format: HE123456); type HE in uppercase and the digits without spaces or punctuation to avoid mismatches.

Step 1 – Provide HE number

Enter the HE identifier and the legal name as it appears on the certificate; this helps locate the correct corporate file. If the name has changed, the HE code remains the same, so prioritize the code. For dissolved or merged entities, add a note in the comment field to fetch historical records. Optional but helpful: incorporation date and registered address.

Step 2 – Select papers, legalization, payment, delivery

Choose what you need: Certificate of Incorporation; Certificate of Directors and Secretary; Certificate of Registered Office; Certificate of Share Capital; Certificate of Good Standing; Memorandum & Articles; registry profile (current snapshot); full file (all public filings). For each item, pick the format: scanned certified copy (PDF), notarized copy, or notarized + Apostille. Apostille usually adds 2–4 business days. Need translation from Greek to English? Add it per item; small sets (up to 10 pages) typically take 1–2 business days.

Pay by card (Visa/Mastercard/AmEx), Apple Pay/Google Pay, or bank transfer (SEPA same day; SWIFT 1–3 business days). Processing starts after receipt of funds; urgent card payments placed before 14:00 EET often dispatch the same day for PDFs and the next day for originals without Apostille. You’ll receive a VAT invoice automatically after checkout.

Delivery options: digital PDF to your email and account area (typical turnaround 1–6 hours for standard extracts, 6–24 hours for larger files); or courier of originals via DHL/UPS with tracking (EU 2–4 business days, UK 2–4, US/CA 3–5, rest of world 4–7). File naming follows a clear convention, e.g., HE123456_Cert-of-Incorporation_2025-08-30.pdf. If an item is not available at the registry, you’ll be notified and refunded for that item or offered alternatives.

Tips to avoid delays: verify the HE code format; specify whether you need current data or historic; indicate Apostille country; provide a recipient name, phone, and full address for courier; for bank transfers, upload the payment advice to speed up allocation.

Which Document to Use for Specific Tasks: Bank Account Opening, KYC Audits, Tender Submissions, Cross-Border Filings

Bank account opening: apostilled Good Standing (issued ≤30 days), certificates of directors/secretary, shareholders and registered office, Incorporation Certificate, constitution (Memorandum & Articles), plus a board resolution naming signatories. KYC audits: a current registry extract, Good Standing (≤90 days), ownership tree to the UBO, latest annual return and financial statements. Tender submissions: Good Standing (≤30–60 days), tax and social insurance clearance, authority papers (board resolution or power of attorney), and certified translations where required. Cross‑border filings: apostilled full extract, constitution, management/shareholder certificates, and any name‑change or merger/continuation certificates, with notarised translations.

Bank Account Opening

Provide a sealed or registrar‑certified Incorporation Certificate; current certificates confirming directors/secretary, shareholders, and registered office (each dated within the last 90 days); constitution (certified copy of Memorandum & Articles); and a Good Standing not older than 30 days. Add a board resolution authorising the account and appointing signatories, plus certified ID and address proof for each signatory and the UBO. For banks outside the formation country, use apostille; for non‑Hague destinations, request consular legalisation. Many banks reject scans of uncertified papers; supply originals or certified copies with a visible seal or QR‑verifiable code.

KYC Audits, Tender Submissions, Cross-Border Filings

KYC audits: submit a full registry extract showing historical changes, a Good Standing dated within 3 months, an ownership chart down to the UBO with supporting share certificates or notarised declarations, the latest annual return, and recent financial statements. If the review is conducted abroad, add apostille and sworn translations. Ensure names and addresses match across all records; mismatches trigger rechecks.

Tender submissions: supply a Good Standing issued no earlier than 30–60 days before the bid deadline, tax/VAT clearance letters, social insurance clearance, and evidence of signing authority (board resolution or power of attorney). Where the contracting authority requires, attach industry licences and a certified translation into the tender language. If the bidder had a recent name change, include the name‑change certificate; if beneficial owners are trusts, add a trustee letter identifying the settlor and beneficiaries.

Cross‑border filings: choose apostille if both countries are Hague members; otherwise obtain consular legalisation. Provide an extended registry extract (with history), constitution, certificates confirming current directors/secretary, shareholders, and registered office, plus Good Standing (≤30–90 days, depending on the recipient). Add specific event certificates where relevant: name change, share capital increase, merger, redomiciliation. Use sworn translations whenever the filing authority does not accept the formation language.

Q&A:

 

 

 

 

What happens if the company is struck off or not found? Can I get a refund?

If the company is not found, we issue a full refund or you may apply the payment to a new search. For struck‑off entities, many records are still available (historical extract, M&A, past filings), but you cannot obtain a current Good Standing certificate. We will confirm what can be issued before proceeding and bill only for the obtainable items.